Learning Resource Center

GENERAL POLICIES

The main purpose of these rules is to safeguard the common interest of all patrons and to enable the library to carry out its functions as efficiently as possible, failure to observe these rules which leads to cancellation of the privileges. Handling the resources as they are costly and precious in nature.

Library Rules and Regulations

Library users are expected to:

NO LIBRARY card, no entry.
Observe SILENCE.
Keep the library clean.
d. Keep things in order.
Handle books and other materials with care.
All bags, envelopes, portfolios and umbrellas must be left on the depository. However, valuable items such as electronic gadgets, and cash must be brought inside.
Cell phones must be in the silent mode.
Loud conversation and group discussion are not allowed inside the reading area.
Smoking and eating in the library are strictly prohibited.
All used books must be returned properly on the designated carrels.
Library patron are expected to return promptly all borrowed materials on due time to give other users a fair chance of utilizing the library resources.
Materials should be returned to the library from which they were borrowed. Make sure that the return is properly checking in/ recorded
The borrower is responsible for the loan books he loans out. The library has no obligation to send overdue notices.
The borrower has a right to ask. Receive a receipt copy for the transaction recorded.
No library materials of any kind may be taken out unless proper withdrawal is made thereof.
The library reserves the right to accommodate First Come, First Serve basis to all users.
The library has a right to inspect all carried items at the exit control desk.
Cancellation or suspension of library privileges for repeated overdue returns of library materials is a valid reason for suspending borrowing privileges for a certain period to be determined by the librarian.
First Offense (1st warning), a fine of P50.00.
Habitual lateness (two or more) is automatically suspended for borrowing privileges within the semester.
Loan privileges shall be suspended for those with unreturned materials.
Unauthorized withdrawal of library material, mutilation or defacing will mean loss of all the library privileges
All graduate students must submit one (1) hard copy of his/her thesis.

E-library Rules and Regulations

Library Operations Manual

Library Card is compulsory to access e-library.
E-library is to be used for academic/research purposes only.
Patron has a time limit of 30 minutes, renewable for another 30 minutes if there is no demand of the computer units.
Changing the settings and display of the computers kept in the e-library is not permitted.
Handle computer, hardware, software and its accessories carefully.
Online chatting in the e-library is not allowed.
Browsing of dating, social networking sites is strictly prohibited. Strict disciplinary action will be taken against the defaulters.
Playing games on computers is strictly prohibited in the entire premises.
Patron is not allowed to carry eatables and drinks in the entire premises.
Users are not allowed to use flask drives in saving files, otherwise saved through personal e-mails.
All bags, envelops and portfolios must be left on the depository areas. However, valuable items must be brought inside.

Security and Policy

The Library is dedicated to safeguarding its users, staff, facilities, resources, and infrastructure. It will ensure that all necessary precautions are taken to prevent damage, loss, or harm. This Security Policy establishes the basis for the Library's response to threats to people, buildings, collections, and infrastructure. It encompasses collections in all physical and digital formats, as well as all of the Library's locations and activities. The Library will operate an effective security framework by following these guiding principles:

Security is of fundamental significance to the operation of the library. The library staff will ensure that there is an overall institutional commitment to maintaining effective security control and also work to ensure that that a workable balance between security control, access to the collections and the library’s physical and technical estate is achieved.
The health, safety and well-being of people who use or work for the library will always be our priority.
Security measures will be allocated staff and financial resources.
Security will always feature as part of the library’s risk management program, which will be used to continually monitor threats and develop appropriate responses.
Library staff must understand the importance of security and be encouraged to develop a culture which pro-actively protects the library’s assets and collections while being sensitive, fair and respectful to the needs of library users.
At the end of the semesters, library clearance should be secured. Accountabilities not settle at the agreed date shall be submitted to the Finance Office for settlement.
Library will be open about breaches of security or losses to the collections, and will work with others to improve security practices for its own assets and collections and for library collections more generally.

Library Operations Manual

h. Lost Books or any library materials must be reported at once. The fine for an overdue book or library material shall cease at the time of reporting it lost. A replacement of the same title is due to any lost. If replacement copy is not available, assessment shall be made according to the current cost of the book/library materials. If the book/library material is returned, the cost of the book will be refunded.

i. Mutilated or damaged library materials – materials with missing pages, or materials with mutilated or damaged pages should be reported immediately; a Php 50.00 fee will be charged for materials deemed suitable for rebinding and a replacement of original materials for those deemed too damaged for repair or have missing pages.

j. Lost/Damaged of IT Equipment

j1. Equipment lost while on loan must be reported immediately. Lost equipment must be replaced or paid within one (1) week after it was reported lost. If the borrower fails to settle the transaction, computation of fine (P50.00 per hour) will start after the one-week grace period until the account has been settled. The equipment must be paid or replaced according to the value determined by the Accounting/Supply Office.

j2. Any damage or malfunction in any of the equipment should be reported immediately. For computers or any equipment returned that are damaged but still repairable, the borrower will be liable for the repair charges of the equipment and for the equipment returned that are damaged and are beyond repair the LRC office will charge the borrower based on the cost as determined by the Accounting/Supply Office.

k. Theft – a cancellation or suspension of library privileges.

BORROWING PRIVILEGES

Borrowing of Library Resources

Charging out books/materials should be made at the charging counter.
Borrowing starts at exactly 4 :00 p.m.
All library users may borrow a book for take home use provided that it should be returned on the specified returned date on the receipt. Hence, failure to comply within the specific date due will be charge for penalty.
For students, a maximum of two (2) books are allowed for loaning out for three (3) days. The borrowed books must be returned before 10 a.m.
For regular faculty, a maximum of three (3) books are allowed for loaning out for 150 days, or one (1) semester equivalent.
For COS faculty, a maximum of three (3) books are allowed for loaning out for 15 days, and items are renewable.
The following library materials are for inside reading only, however maybe taken out for 30 minutes for photocopying purposes. A “request for takeout form” will be given and to be presented at the entrance/ exit counter in – charge just in case the library photocopy machine is out of service.

g1. General References – encyclopedia, atlases, gazetteers, annual, dictionaries, yearbooks, almanac, etc.

g2. Periodicals, newspapers, vertical files, and journals.

g3. Reserve books are for inside use only for two (2) hours, renewable for another two (2) hours if there are no prior request.

g4. Theses, Dissertations, Research papers and other unpublished materials acquired by the library are for inside reading only to protect and secure the exclusive rights of the college, creators, researchers… under article 2 2.1 “copyright” of ASSCAT INTELLECTUAL PROPERTY POLICY, BOT Res. 19- 008 Series of 2019.

Overdue/ Penalties

An item is considered overdue if it is not returned on the due date.
Fines are charged to ensure the prompt return of library resources so that other users inconvenienced in the use of the library resources.
A fine of P10.00/day is charged on failure to return the library resources.

Note: Loaning out of books/library materials will start in the 2nd week of the semester. All borrowed books/library materials must be returned two (2) weeks before the end of the semester. Failure to return borrowed items will result in a charge of Php 200.00 and suspension of borrowing privileges.